Privacy Policy

AFH Baseball Academy ("we," "us," or "our"), located at 21315 Bridge St, Southfield, MI 48033, operates the Fields on Demand mobile application (the "App"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our App. By using the App, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

1.1 Account Information

When you create an account, we collect your name, email address, phone number, and password. We also collect your account type (player, parent, or coach/admin) and optionally your age, position, and skill level. Parents may also provide their child's name and link to player accounts using invite codes.

1.2 Booking & Scheduling Data

When you book lessons through the App, we collect booking details including the date, time, coach selection, and lesson type. This information is transmitted to our scheduling partner, Mindbody, to process your appointment. Mindbody may store your name, email, and phone number in their system to facilitate booking and communication.

1.3 Video Content

Players may upload swing videos for coaching analysis. These videos are stored securely in Firebase Storage and are accessible only to the player, linked parents, and authorized coaching staff. Videos are limited to 60 seconds in length.

1.4 Workout & Training Data

We store workout plans, drill completion records, and progress data associated with your account. Coaches use this information to personalize training programs.

1.5 Messages

The App provides real-time messaging between coaches and players or parents. Message content is stored in our database and is accessible only to the participants and authorized coaching staff.

1.6 Payment Information

When you purchase a subscription or course, payment is processed through Stripe. We do not store your full credit card number, CVV, or other sensitive payment details. Stripe handles all payment data in accordance with PCI-DSS standards.

1.7 Device & Usage Information

We may collect device information such as your device type, operating system, and push notification tokens for delivering notifications about workouts, lessons, and messages.

2. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve the App and its features
• Process lesson bookings and scheduling through Mindbody
• Deliver personalized workout plans and training programs
• Facilitate communication between coaches, players, and parents
• Send push notifications about workouts, lessons, messages, and new content
• Process payments for subscriptions and course purchases
• Generate AI-powered workout plans using player information provided by coaches (coach-facing tool only)
• Ensure the security and integrity of your account

3. AI-Powered Features

Our App uses artificial intelligence (powered by Anthropic's Claude API) to assist coaches in generating personalized workout plans. Player information such as age, skill level, available equipment, and coach observations may be sent to the AI service to generate these plans. The AI is a coach-only tool; players and parents do not interact with the AI directly. We do not use your personal information to train AI models.

4. We Do Not Sell Your Data

We do not sell, trade, or rent your personal information to third parties. Period. Your data is used exclusively to provide AFH Baseball Academy services through the App.

5. Third-Party Services

We share information with the following third-party services solely to operate the App:

• Firebase (Google): Authentication, database, file storage, and cloud functions. Data is stored in the us-central1 region.
• Mindbody: Lesson scheduling and appointment booking. Your name, email, phone number, and booking details are shared with Mindbody to facilitate appointments.
• Anthropic (Claude API): AI workout generation. Player details provided by coaches are sent to generate personalized training plans.
• Stripe: Payment processing for subscriptions and course purchases.
• Expo (EAS): Push notification delivery service.

6. Data Retention

We retain your account data and associated content (videos, messages, workout history) for as long as your account is active. If you wish to delete your account, you may contact us at the email address below. Upon account deletion, we will remove your personal data from our active systems within 30 days. Some data may be retained in backups for up to 90 days.

7. Children's Privacy

The App is designed for use by baseball players of all ages, including minors. For players under 13, a parent or guardian must create and manage the account. Parent accounts can link to player accounts using invite codes to monitor their child's progress. We do not knowingly collect personal information from children under 13 without parental consent.

8. Security

We use commercially reasonable measures to protect your information, including Firebase Authentication for secure login, encrypted data transmission (HTTPS/TLS), and access controls limiting data visibility to authorized users. However, no method of electronic storage or transmission is 100% secure, and we cannot guarantee absolute security.

9. Your Rights

You have the right to:

• Access, update, or correct your personal information through the App's settings
• Request deletion of your account and associated data
• Opt out of push notifications through your device settings
• Request a copy of the personal data we hold about you

To exercise these rights, contact us at the email address below.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy within the App and updating the effective date. Your continued use of the App after changes are posted constitutes your acceptance of the revised policy.

11. Contact Us

If you have questions about this Privacy Policy, please contact us at:

AFH Baseball Academy

21315 Bridge St, Southfield, MI 48033

Email: info@afhbaseball.com

Website: afhbaseball.com